Data Support and Project Coordinator

The Data Support and Project Coordinator role sits within the Audit Markets team and will have responsibility for the accuracy and completeness of Markets data across the national audit stream.

The Data Support and Project Coordinator will report to the Audit Markets Senior Manager and will work closely with other key stakeholders in the Audit Markets team. In addition to this they will also have regular communication with nominated individuals in Audit business areas.

They should ensure the accuracy and completeness of national Markets data, in addition to looking to promote best practice, collaboration and consistency across the stream as we strive for the best possible data.

Responsibilities

Monthly reporting cycles

• Responsible for monthly collation of active tenders, wins, losses, declined pitches and resignations data using the relevant platforms (CMS, audit tenders database, resignations database) to be reported to internal and external stakeholders.
• Working with the Audit Markets team to identify anomalies, finalise datasets and create reports to be circulated to the Audit Executive, Leadership Team and external parties.
• Undertaking regular conversations with nominated individuals in teams to validate data and input missing information. In some instances, effort may be required by the Data Support and Project Coordinator to cleanse the data (ie by liaising with the SSC to get opportunities removed from CMS, amending opportunity details on CMS etc).
• Regular follow up to ensure action has been taken to improve the quality of the data.
• Responding to ad hoc requests around any provision of Markets data.

Audit tenders

• Ongoing maintenance of the audit tenders log in SharePoint, ensuring all new tenders put into the audit tenders platform are noted on this log along with the status (ie pending approval, approved).
• Ensuring controls in systems are in place ie by chasing approvers where there are outstanding tender approvals.
• Following up with Partners and Directors to ascertain the status of audit tenders to ensure an accurate list of ongoing active tenders.

Audit resignations

• Regular review of audit resignations database to identify duplicates and ensure fees inputted correctly (and amending those that aren’t).

Compliance

• Supporting compliance with all elements of our System of Quality Management by taking ownership of and documenting relevant controls around our audit tenders process and resignations data.

Systems

• Encouraging best practice use of relevant systems across the stream and keeping abreast of key developments.
• Ensuring Power BI dashboards are kept up to date and aligned to any system changes.
• Supporting the Audit Markets team in driving continuous improvement, particularly in relation to the use of CMS and other sources of data as well as output of management information.
• Liaising with other Audit Executive project teams on relevant initiatives, providing support and ensuring consistency of data.

Administrative support

• Providing administrative support across a variety of Audit Markets team projects, eg:
  • Scheduling meetings
  • Taking minutes and actions
  • Creating slide decks.

Projects

• Supporting members of the Audit Markets team with ad hoc projects (ie the introduction of a new system or tool).
• Liaising with other Audit Executive project teams on relevant initiatives, providing support and ensuring consistency of data.

Requirements

• Previous experience across some or all of the tasks as outlined above
• IT literate with competence in MS Office packages (Excel, Word, PowerPoint); CMS preferred
• Excellent communication skills; both written and oral
• Ability to challenge current processes and implement efficiencies
• Ability to build strong relationships
• Ability to work to deadlines, and to respond quickly
• Accuracy and attention to detail essential
• Must be flexible and adaptable
• Strong team working
• Strong problem-solving skills
• Strong planning, project management and organisation skills
• Ability to plan and organise work well, and ability to prioritise
• Enthusiastic / motivated / self-confident.

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture.  From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.

Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another.  At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices.  BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences.  With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.

We’re looking forward to the future

At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.

We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.

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